Privacy Policy
1. Who We Are & Data Controller
StateOfSA (Pty) Ltd operates under registration number 2024/123456/07 inside the Republic of South Africa. As the designated information officer, our administrative headquarter on 42 Juta Street, Braamfontein, Johannesburg, 2001 coordinates all database security procedures under the Protection of Personal Information Act (POPI Act, Act No. 4 of 2013).
2. Scope of This Policy
This Privacy Policy applies to all direct platform interactions, covering user registration protocols, online contact form submissions, dynamic analytical processes, and cookie storage models used across our digital systems.
3. Data Collection Models
We log and organize information following three distinct channels:
- Direct Submissions: Information provided explicitly by users inside the contact and submission fields including name, corporate email address, contact phone digits, and submission texts.
- Autonomous Server Logging: Non-identifying statistical information recorded automatically by our analytics such as IP pathways, web resource access timestamps, browser specifications, and navigation histories.
- Vetted Affiliate Agencies: Non-personal data sourced from credentialed third-party platforms to build demographic insights.
4. Purposes and Legal Grounds of Processing
We process data in strict alignment with POPI Act conditions as mapped out in the following structure:
| Purpose of Logging | Data Elements Involved | Legal Grounds (POPI Act Sections) |
|---|---|---|
| Facilitating requested editorial callbacks & services | Name, Email, Work Phone | Section 11(1)(b) - Execution of target contract |
| Ensuring web stability & mitigating data threats | IP records, Technical system metrics | Section 11(1)(f) - Legitimate organizational protection |
| Distributing custom industry newsletters | Vetted Email addresses | Section 11(1)(a) - Express subscriber authorization |
5. Advanced Consent Systems
We execute advanced standard Consent protocols. When accessing our resources, tracking cookies linked to analytical processing, commercial services, and customized advertising are held active only when a user selects "Accept All". If a visitor selects "Reject All", none of these trackers are loaded, and the system activates safe security scripts only.
6. Sharing with Third Parties
We secure all personal records and enforce strict limitations on third-party access. We do not sell user databases under any circumstances. Records are only accessed by compliance platform hosts and analytical providers under valid legal agreements, or when mandated by South African court decrees.
7. International Cross-border Data Transfers
For cloud storage configurations, data may occasionally pass outside South Africa. In these instances, we ensure that foreign data storage environments maintain policies that meet POPIA standards.
8. Data Retention Policies
We retain collected personal data only for as long as necessary to complete the corresponding business requests. Once expired, personal files are safely deleted in compliance with statutory deadlines.
9. Your Legal Rights Under POPIA
In accordance with POPI Act provisions, you hold complete entitlement to access, correct, delete, or restrict your personal record files on our systems. If you have any inquiries, or wish to log a complaint regarding our data handling, please contact the Information Regulator of South Africa directly:
The Information Regulator (South Africa)
JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
Email: [email protected]
10. Age Protection provisions
Our resources are not aimed at readers under the age of 18. We do not knowingly maintain records of minors.
11. Updating Our Procedures
We reserve the right to modify this policy as necessary to adapt to regulatory alterations. We advise our regular corporate readers to check this document frequently to remain updated on our compliance protocols.